Azinka

Company: AzMeCo
Sektor: Kimya
Position: Executive Secretary

Responsibilities:
• Handles a wide variety of complex situations and conflicts involving the clerical and administrative function of the office that often cannot be brought to the attention of the executive
• Composes correspondence requiring knowledge of executive's views, philosophy, and some understanding of technical matters; may sign for executive when technical or policy content has been authorized
• Composes letters and memoranda from dictation, verbal direction, or from knowledge of company policy or procedures
• Composes and types routine correspondence and files correspondence and other records
• Notes commitments made by executive or staff during meetings and arranges for implementation or staff follow up
• Takes minutes of the meetings in a professional and organized manner (e.g., issue/task, status/progress, action plan, responsibilities matrix, deadlines) and then follow up on this with responsible people
• On own initiative, arranges for staff members to represent organization at conferences and meetings, establishes appointment priorities, or reschedules or refuses appointments or invitations
• Anticipates and prepares materials needed by the executive for conferences, correspondence, appointments, meetings, telephone calls, etc
• Reads and routes incoming mail
• Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive; coordinates the new information with background office sources; draws attention to important parts or conflict
• Reads publications, regulations, and directives and take action or refers those that are important to executive and staff
• Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources
• Locates and attaches related documents to correspondence that requires the personal attention of the executive
• Locates and attaches appropriate file to correspondence to be answered by executive
• Reads outgoing correspondence for executive approval, and alerts writers to any conflict with the file or departure from policies or executive's viewpoints; gives advice to resolve the problem
• Anticipates ways in which executive time may be saved
• Assists executive administrative details, usually of a confidential nature
• Handles details of a confident nature, and performs administrative functions based on understanding of company policy, executive's views and philosophy
• Reads material and rewrites material in specified language or languages, following established rules pertaining to factors, such as word meanings, sentence structure, grammar, punctuation, and mechanics
• Schedules appointments and gives information to callers
• Takes and transcribes notes and dictation
• Answers telephone, gives information to callers, routes call to appropriate person, and places outgoing calls
• Greets visitors, ascertains nature of business, and directs visitors to employer or appropriate person
• Performs other secretarial and administrative duties


Requirements:
• Education: Equivalent to a four (4) year college degree in non-technical field (preferably in law)
• Experience: Over 1 year up to and including 2 years
• Knowledge and skills: MS Office (Excel, Word, Access, Outlook)
• Languages: Mastery in Azeri, English, Russian

• Competencies: Integrity & Trust, Action Oriented, Drive for result, Strategic agility & Innovation

Those interested in the positions above are kindly requested to send us resume to the following email address: vusal.ismayilov@azmeco.com